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Weather Plan

Emergency & Contingency Plans

Races are rain or shine unless we determine that race conditions are dangerous. This will be based on a prudent decision made on race management in consultation with local safety officials. Every effort will be made to conduct the race; if the race is cancelled there will be no refunds. This position is consistent with USATF and RRCA recommendations and with the protocol of sharing the risks associated with the sport. Each athlete must accept any such risk for their entry fee paid including other amenities paid for such as t-shirts, insurance, and online administrative fees. All fees collected are used to develop and produce the event, including all race supplies. In the event of inclement weather, Acts of God, or unforeseen circumstances, we reserve the right to alter, cancel or eliminate any/all portions of the race. The following procedure will be followed:

Inclement Weather Plan

  • In the case of only rain or clear weather we will plan for an on-time start and complete race as planned.
  • In the case of only rain or clear weather but parts of the course are no longer safe we will adjust the course and plan for an on-time start.
  • In the case of lightening we will delay the race start to at least 30 minutes after the last lightning strike. We will not race on a course if lightening is present but will continue the race when lightening ceases and has moved out of the immediate area up until 8:45am. We are only permitted until 10am, so if we cannot safely start by 8:45am the race will be cancelled.  
  • In the case of prolonged lightening and storms in the area, we may need to shorten or cancel the entire race.  
  • If inclement weather is predicted we may adjust the race course, race distances or eliminate segments of the race so to keep athletes safe and close to our race Head Quarters. 
  • We do not provide refunds for cancelled races.  
  • Please refer to the waiver you signed at registration for more information.  

Cold Weather

Our Fall race is scheduled in Virginia in mid-November. Cold weather, snow, ice, and freezing wind chills could be a part of the race day weather. Please prepare for these conditions. 

  • Dress warmly! Clothing should provide an internal layer that allows evaporation of sweat with minimal absorption, a middle layer that provides insulation, and a removable external layer that is wind and water resistant and allows for evaporation of moisture.
  • Toes, fingers, ears, and skin should be protected the most.  
  • Remove wet clothing as soon as practical and replace with dry, clean items.

In the case of inclement weather, cold temperatures or excessive snow the following event changes may be made:

  • Races may be shortened, delayed or have a time limit imposed.
  • Aid stations may be self-service with water and sport drink.
  • As a VERY LAST RESORT the race may be cancelled and will not be rescheduled.
  • Refunds cannot be give under any circumstances.

Hot Weather

Our Spring race is scheduled in Northern Virginia in mid-May, which could mean hot weather or even potential storms. We encourage you to prepare for these potential conditions. Here are some helpful tips:

  • Hydrate Well and Fuel well in Advance: Be sure you drink plenty of fluids and eat nutrient rich foods in advance of the race.
  • Wear light clothing, a Hat and Sunscreen &: Wear apparel that’s light in color, lightweight, and has vents or mesh. Wicking fabrics are helpful.  Consider wearing a cap—or better yet, a visor—and sunglasses to reduce heat build-up in your head. Pre-run, apply a broad spectrum, sweat-proof sunscreen of SPF 30 or higher to all exposed skin.
  • Lower your Expectations: Accept the fact the race will likely be more difficult than anticipated. Every 5°F rise in temperature above 60°F can slow your pace by as much as 20 to 30 seconds per mile. Start slower than planned and make getting to the finish running strong your main goal. Run by perceived effort rather than mile splits.
  • Use the Aid Stations: At the aid stations, take one cup of water to drink, and another to pour over your head. If necessary, slow and/or walk at aid stations to get enough fluids. Be sure you drink and eat as necessary throughout the race.
  • If necessary, stop and walk. If you get overheated or tired, stop and walk. Use the aid stations to rest.

In the case of inclement weather, or excessive heat the following event changes may be made:

  • Race courses may be altered, or races may be shortened, delayed or have a time limit imposed.
  • Aid stations may be self-service with water and sport drink.
  • As a VERY LAST RESORT the race may be cancelled and will not be rescheduled.
  • Refunds cannot be give under any circumstances.